Legal

Privacy Policy

Last updated April 25, 2018

Welcome to ASPA's privacy notice, which governs all aspects of ASPA including journal author privacy interests. ASPA respects your privacy and is committed to protecting your personal data. This privacy notice will inform you about how we look after your personal data when you visit our website, tell you about your privacy rights and how privacy, including GDPR (general data protection regulation) laws protect you.

Please note that you may interact with organizations related to ASPA that hold some of your personal data but are not ASPA. For those organizations, publishers and other vendors, you will need to contact them directly for information about their personal data policies.

On this page
  1. 1. Important information and who we are
  2. 2. The data we collect about you
  3. 3. How your personal data is collected
  4. 4. How we use your personal data
  5. 5. Disclosures of your personal data
  6. 6. International transfers
  7. 7. Data security
  8. 8. Data retention
  9. 9. Your legal rights
  10. 10. Glossary

1. Important Information and Who We Are

Purpose of this privacy notice

This privacy notice aims to give you information about how ASPA collects and processes your personal data through your use of this website and those of our publishers, including any data you may provide through this website when you sign up to our newsletter, purchase a product or service, participate in an event or engage in a similar activity. This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Controller

ASPA is the controller and responsible for your personal data (collectively referred to as ASPA, "we", "us" or "our" in this privacy notice). We have appointed a data manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data manager using the details set out below.

Contact details

American Society for Public Administration
Data manager: Phillip Carlisle, Membership Coordinator
1730 Rhode Island Ave., NW, Suite 500
Washington, DC 20016
202-393-7878

For those in the European Union, you have the right to make a complaint at any time to the supervisory authority in your area for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach a supervisory authority, so please contact us as soon as you have concerns.

Changes to the privacy notice

This version was created and last updated on April 25, 2018. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

2. The Data We Collect About You

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:

Identity Data: First name, last name, username or similar identifier, title, date of birth, gender, ethnicity, education level, expected graduation date (for current students), employment data.
Contact Data: Billing address, delivery address, email address and telephone numbers.
Transaction Data: Details about payments to and from you and other details of products and services you have purchased from us.
Technical Data: Internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. (This data is not collected if you choose to browse the Web anonymously.)
Profile Data: Your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
Marketing and Communications Data: Your preferences in receiving marketing from us and your communication preferences.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity.

We do not collect most Special Categories of Personal Data about you (this includes details about your religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.

3. How Your Personal Data Is Collected

We use different methods to collect data from and about you including through:

Direct interactions: You may give us your Identity, Contact, Transaction, Profile and Marketing Data by filling in forms or by corresponding with us by mail, phone, email or otherwise — including when you apply for membership, create an account, subscribe to our publications, request marketing, register for a conference, or give us feedback.
Automated technologies or interactions: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns using cookies and similar technologies. This data is only referenced and used in the aggregate, meaning results remain anonymous.

4. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data where we need to perform a contract with you, where it is necessary for our legitimate interests, or where we need to comply with a legal or regulatory obligation. Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message.

To register you as a new customer/member
IdentityContact
Legal basis: Performance of a contract with you
To process and deliver your order including managing payments, fees, charges and recovering money owed
IdentityContactTransactionMarketing and Communications
Legal basis: Performance of a contract with you; Necessary for our legitimate interests (to recover debts due to us)
To manage our relationship with you, including notifying you about changes to our terms or privacy policy, asking you to take a survey, and alerting you about products/services
IdentityContactProfileMarketing and Communications
Legal basis: Performance of a contract with you; Necessary for our legitimate interests (to keep our records updated and study how customers use our products/services)
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
IdentityContactTechnical
Legal basis: Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud); Necessary to comply with a legal obligation
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences
TechnicalUsage
Legal basis: Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about goods or services that may be of interest to you
IdentityContactTechnicalUsageProfile
Legal basis: Necessary for our legitimate interests (to develop our products/services and grow our business)

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. You may always visit your ASPA profile page to change, edit or delete your Identity, Profile and Marketing data.

You will receive marketing communications from us if you have requested information from us, purchased a membership, purchased publications, or registered for an event we've hosted or sponsored and you have not opted out of receiving that marketing.

Opting out

You can ask us or third parties to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences, by following the opt-out links on any marketing message sent to you, or by contacting us at membership@aspanet.org at any time.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

5. Disclosures of Your Personal Data

We may have to share your personal data with internal third parties, external third parties, and third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International Transfers

This section is specifically for ASPA members in the European Union. We share your personal data within ASPA, its publishers and its sister organizations. This will involve transferring your data outside the European Economic Area (EEA). Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
Where we use providers based in the U.S., we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

9. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. If you wish to exercise any of the rights set out below, please contact us and we will assist you. You will not have to pay a fee to access your personal data or to exercise any of the other rights. We try to respond to all legitimate requests within two business days.

Request access: Receive a copy of the personal data we hold about you and check that we are lawfully processing it.
Request correction: Have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide.
Request erasure: Ask us to delete or remove personal data where there is no good reason for us continuing to process it.
Object to processing: Object where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.
Request restriction: Ask us to suspend the processing of your personal data in certain scenarios, such as if you want us to establish the data's accuracy or where our use of the data is unlawful.
Request transfer: Receive your personal data in a structured, commonly used, machine-readable format, or have it transferred to a third party of your choice.
Withdraw consent: Withdraw consent at any time where we are relying on consent to process your personal data, without affecting the lawfulness of any processing carried out before your withdrawal.

10. Glossary

Lawful basis

Legitimate Interest: The interest of our business in conducting and managing our business to enable us to give you the best service and the best and most secure experience. We make sure we consider and balance any potential impact on you and your rights before we process your personal data for our legitimate interests.
Performance of Contract: Processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation: Processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

Third parties

Internal Third Parties: Other companies affiliated with ASPA acting as joint controllers or processors based in the US or UK who provide system administration services and undertake leadership reporting.
External Third Parties: Service providers acting as processors based in the US and UK who provide system administration services, and professional advisers acting as processors or joint controllers including publishers, lawyers, bankers, auditors and insurers.
Questions about this privacy policy? Contact us.